Childpeace Montessori School is seeking an Admissions Director to join our Administration team. The Admissions Director is a year-round, full-time, salary, exempt position with scheduled hours occurring within campus operation hours. Childpeace offers a competitive salary structure based on qualification and a full benefits package.
Childpeace Montessori School serves children from 14 months through eighth grade on two campuses in Northwest and Southeast Portland. Childpeace’s classrooms offer a beautiful, vibrant environment in northwest Portland three blocks from the Willamette River near several urban parks, walking trails, and restaurants. The school is located near major bike and bus routes; many employees commute by bike, bus, or walk. Childpeace supports our staff with an educational program rooted in high Montessori standards, a commitment to professional development, beautiful andwell-equippedd classroom environments, strong administrative support, and a dynamic working community of Montessori professionals.
Childpeace values responsibility, educational excellence, love of learning, sustainability, and equity as important characteristics of our learning community. We encourage applications from candidates with diverse backgrounds, particularly those from historically underrepresented groups, whose personal and professional experiences will help us work toward our vision to shape the future of our world through the cultivation of inquisitive minds and socially responsible young citizens.
Admissions Director Overview:
The Admissions Director is responsible for representing and marketing the school to parents, prospective parents, and the community in order to bring in new students and retain current students. This includes managing the entire admission process and events from initial inquiry to enrollment and integration into the school and classroom.
The Admissions Director works as a part of the school’s advancement team, which includes marketing, communications, development, and community involvement. The Admissions Director is responsible for collaborating with the other members of the advancement team to achieve advancement goals around admission, re-enrollment, and school marketing/communications.
The Admissions Director collaborates with Program Directors to gain insight and understanding into classroom capacity, program enrollment needs, and classroom staff communication.
The Admissions Director is responsible for the aesthetic presentation and marketing of the school building. The Admission Director communicates to Program Directors regarding the need to keep the school in excellent condition. The Admission Director runs all admission events and coordinates the details of events including content, set up, refreshments, etc.
- Develop and implement external and internal marketing and parent retention plan
- Research and initiate opportunities to attract new students through networking and marketing
- Support efforts toward public relations for the school
Recruitment and Retention Goals
- Build a network of relationships with outside institutions or groups (schools, faith organizations, civic associations) that can be helpful in attracting quality students;
- Develop relationships with feeder schools in the Portland area.
- Work with the Head of School and Program Directors in creating positive prospective and current parent experiences through tours and events
- Coordinate and participate in recruitment and re-recruitment events
- Work with members of the administrative team and faculty to organize specific retention efforts
- Gain the respect and trust of parents and other parties and provide a positive influence in their decision-making process for admission
- Manage the admissions process from inquiry to enrollment
- Prompt follow-up with inquiries and drawing them to visit the school
- Scheduling and conducting tours and open houses
- Following up with prospective families who visit and encouraging them to apply
- Guiding families through the admissions process
- Supporting families with the Tuition Assistance process
- Secure and track necessary documentation for applications
- Communicate admissions decisions to applicants and encourage them to enroll
- Work with new families to integrate them into the school.
- Maintain and improve school relationships with Childpeace families
- Coordinate and manage the re-enrollment process
- Data management regarding admissions, enrollment, withdrawals, inquiries, applicants, and
- Maintain statistics on a daily basis, to be communicated to the Head of School and periodically to the Board.
- The Admissions Director reports to the Head of School.
- Bachelor’s Degree, preferably in Marketing, Communications, Business, or Non-profit Management AND one to three years of professional experience in admissions, marketing and/or communications (Any combination of years of experience and education to meet the requirement will be considered. Master’s degree preferred)
- Experience in private school admissions, Montessori school admissions preferred
- Experience with Schooladmin, FACTS, Finalsite, and/or Veracross, is preferred
Key Abilities and Personal Qualities
- Ability to explain Childpeace Montessori School’s mission and vision in a compelling way
- Ability to take initiative, be a self-starter, and work autonomously
- Exceptional communication skills, using discretion and a strengths-based approach when necessary and the ability to keep sensitive information confidential
- Engages in work relationships with a high level of professionalism
- Ability to lead, manage, and direct a team, make decisions and communicate clearly
- Ability to think strategically and innovate to develop admissions and retention efforts
- High level of organization and attention to detail
- Willingness to be flexible and the ability to adapt and change approaches
- Motivated and comfortable with initiating conversation, interacting with people from diverse backgrounds and cultures, and clarifying complex details and timelines
- Ability to sustain a high level of administrative activity and interpersonal interactions
Interested applicants are invited to submit the following documents to our employment page at https://childpeace.org/employment.html:
- A cover letter describing where you are in your professional journey and why you are interested in this job
- Your resume detailing training and experience
- Two references with names, how you are connected to them, and contact information
All offers of employment are contingent on obtaining a background clearance.
Childpeace embraces the value diversity brings to our community. Childpeace does not discriminate in its hiring employment practices on the basis of race, color, national or ethnic origin, religion, gender (including pregnancy), gender identity, sexual orientation, a disability that can reasonably be accommodated, age, veteran status, marital status, genetic information, or any other legally protected status. This policy applies to all personnel actions, including recruitment, hiring, training, transfer, promotion and demotion, compensation and benefits, evaluation, discipline, and termination. We expect all Childpeace employees to conform to both the letter and the spirit of all laws governing nondiscrimination and equal employment opportunity. You are encouraged to bring questions or concerns about discrimination to the attention of the human resources manager. You can raise concerns and make reports in good faith without fear of reprisal. All reports of discrimination will be investigated promptly in as confidential a manner as possible.